The Dial Setup dialog box lets you specify how auto dialing should be handled. You can dial a number either directly from the edit dialog box or from the main window using the Dial command.

Choose the type of dialing from the popup menu:  you can use either the Macintosh Speaker, a modem, or the Desktop Dialer™ from Sequential Circuits.

Click Modem Settings to adjust the parameters for your modem.  Click Long Distance to adjust the parameters for long distance calls.

NOTE:  if you are having trouble getting your modem to respond and you KNOW you have selected the right port, there may be a ‘timing problem’ in how Phonebook communicates with your modem.  Click Modem Settings to adjust the timing.

Line Access is the number you must dial to get an ‘outside’ line if you work in an office—usually a ‘9’ if anything at all.  Remember to put a comma after the number if your phone system needs extra time to secure an outside line.

PhoneBook can log your calls, giving you a printout of who you called, when, and how long you talked.  Off turns this feature off. All Calls means that all outgoing phone calls (that you dial with the Dial feature) will be logged. Long Distance Only means that only long distance calls will be logged.  Prompt means that you will be asked if you want to log each call. If you select Ask for Code Number, PhoneBook will ask you to type a text code to be recorded along with the call. These codes can use any scheme you desire, and are useful if you charge calls to different accounts or clients. 

If you don't use the auto-dial feature, or you want to log an incoming call, you can do so by selecting the record to log and choosing Start Log from the menu.

You can also control phone dialing by entering certain codes in the phone number itself. This works for numbers entered in the Edit dialog box or in the Dial Preferences box. Here are the conventions PhoneBook allows:

Pound and asterisk characters (# and *) are treated like the corresponding keys on the phone pad.

A comma (,) causes PhoneBook to pause for two seconds before continuing with the rest of the number sequence.  A caret (^) causes a six second pause.

A semicolon (;) causes PhoneBook to ignore the rest of the phone number and can be used to enter comments without confusing the dialer.  If you use brackets (as explained below) be sure to put the brackets BEFORE the semicolon.

For phone numbers only, any number in brackets ([ and ]) is interpreted as an extension number and can be used to navigate voice mail systems. After dialing the complete number with account numbers, PhoneBook will prompt you to dial an additional number with this one as the default (Wait of course, for the voice mail system to get ready before clicking OK).